M I N U T E S
The Village of Evendale
Regular Council Meeting
May 12, 2005
The Village of Evendale held a Public Discussion Session prior to the Regularly Scheduled Council Meeting. Mr. Dan Dover from Inwood Drive addressed Council. Mr. Dover expressed concerns with the Anchor Development including pollution, increased crime, traffic and the flood plain. Mayor Apking explained that there has been traffic studies conducted and that the developers must meet FEMA regulations concerning the flood plain and competent engineers will be involved in the development of the property. Mr. Dover was angry that the residents of Inwood were not consulted concerning the Anchor Development. Mr. Puthoff stated that we had open meetings to address the development. Mrs. Carolyn-Smiley Robertson asked for a list of concerns that the residents on Inwood have. Mr. Schaefer stated that there were two public meetings during the proposal
state. Council was divided in their vote and the Mayor had to break the tie. Mike Allaire from Inwood Drive asked about the property the Village is purchasing on Inwood Drive and what they plan to do with it. Mayor Apking stated that he has not discussed this with council and suggested they might rent the property for now. Mr. Schaefer stated that no Inwood residents contacted Council members before now on the purchase of the Sandy property and there were three readings on the Ordinance. Every effort was made to get public input. Doak Detellem from Inwood Drive asked if the Mayor would sit down with the group of residents from Inwood Drive and hear their concerns. The Mayor was more than willing to do so. Mr. Kraft from Inwood Drive stated that the Inwood Residents met and would be interested in meeting with the Mayor to discuss this further. Eileen O’Donnell-Lipps from Inwood Drive addressed Council with concerns on traffic lights and signs at Inwood Drive. Mayor Apking
suggested that Mr. Schaefer gave the Inwood residents the plans that he had just received on the Anchor Development to review during the council meeting. Planning Commission will meet this Tuesday at 6:00 and the residents are welcome to attend and express any concerns. Jim Guthrie, Chairman of the Planning Commission suggested that if they would like to address the Planning Commission and express concerns to arrive around 7:30 pm. on Tuesday evening.
The Village of Evendale held its Regular Council Meeting. The meeting was called to order by Mayor Don Apking. Upon roll call, the following council members were present: Mr. Bill Puthoff, Jr., Mr. Stiney Vonderhaar, Mr. Jeff Albrinck, Mr. Chris Schaefer, Mrs. Carolyn Smiley-Robertson and Mrs. Catherine Hartman. Also present were: Recreation Director, Dave Nichols; Assistant to the Mayor, Jack Cameron; Village Engineer, James Jeffers; Economic Director, Linda Fitzgerald; Village Solicitor, Tim Burke, and Village Clerk, Michelle Ficke.
Mayor Apking presented the consent calendar. Mayor Apking asked for a motion to accept the consent calendar consisting of April 14 and 28, 2005 Council Meeting Minutes; CFO Report for April, 2005; Tax Administrator’s Reports for April, 2005; current Departmental Reports and the Treasurer’s Report for April, 2005. A motion to accept the consent calendar was made by Mr. Vonderhaar seconded Mrs. Hartman and unanimously approved.
I-75 Thru the Valley Project presentation. Mike Ciottola and Jay Hamilton, Project Manager from Ohio Department of Transportation presented information on the I-75 Thru the Valley Project. There will be a Public Involvement Meeting at the Sharonville Convention Center on Wednesday June 29th from Noon to 7:00 pm. The public is invited to attend and give feedback. $170 Million dollars is secured for this project that should go to construction in 2010 and right of way acquisition should take place in 2008. Visit their website at www.thruthevalley.com for more information. I-75 from Paddock to I-275 is
the section that will be improved. There will be pictures added to the website by mid-June. Mr. Puthoff asked if General Electric was informed of the proposed changes. The answer was yes. Mrs. Smiley-Robertson asked what else they need from us. Mr. Ciottola asked for a letter from Evendale expressing issues, concerns, support or alternative suggestions would be helpful. Mayor Apking thanked them for coming.
Mayor Apking gave the Mayor’s Report. The July 4th run will be on a Monday this year. They have asked Rumpke to come earlier on this day so they do not interfere with the race. They plan to come between 3:00 am and 4:00 am. Mayor Apking met with Mike and Tom Toensmeyer to discuss the interest in the Settler’s Glen Retirement Resort (formerly known as the Lodge of Evendale). They needed 35 to 40 residents interested in living in the development. They only received fifteen interest cards. After speaking with council members, Mayor Apking said that Evendale is not interested at this time in pursuing the project. The Toesmeyers are looking to other communities to build the development and would keep interested residents informed.
Mayor Apking shared that Anchor Development announced Super WalMart as the main tenant in their new development. There were 20 bodies found in 19 grave sites that were exhumed from the Cunningham property on the site of the Anchor Development. They were taken to UC for evaluation and will eventually be relocated to Rest Haven Cemetery for proper burial. The relatives have contacted the Village and are pleased with how it has been handled. The graves dated from 1801 to 1845.
Jeff Albrinck gave the Finance Committee Report. April was tax month and the revenues exceeded $2 million dollars for the first time. April expenses were $700,000. It is important to note that capital expenditures including property acquisitions are not included in these figures. George Snyder has invested $2.3 million dollars in a short-term fund and he still has immediate access to them but is receiving a little bit higher interest rate that will generate $9,000 extra just by moving it to a different fund.
Jeff Albrinck reported on the Recreation Department and said that the pool will be opening at the end of the month. The pool area has been painted and stained.
Chris Schaefer shared that there was a Taser demonstration at their Committee Meeting. Officer Abrams administered the taser to Officer Schop. Officer Schop was disabled while the taser was ongoing, and he was up in a matter of seconds and able to continue his presentation as soon as the taser was turned off. There was a report from Gorman Heritage Farm concerning long-range plans. The First Saturdays have been successful. The next one is scheduled for the First Saturday in June. The Summer Camps at the farm are closed out for the age 9-12 and the 6-9 age group is quickly closing out.
Jack Cameron stated that the Village of Evendale re-designed Website is scheduled to be launched next week. The Newsletter for June will be scaled down and will consist of two 8.5 by 11 sheets. It will take some time to work out the bugs. The Village spends approximately $37,000 a year to print the newsletter and this will reduce the budget.
Mayor Apking presented Ordinance #05-19, ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE LOWEST AND BEST BIDDER FOR A NEW AIR COMPRESSOR FOR THE FIRE DEPARTMENT AND DECLARING AN EMERGENCY. A motion to read Ordinance #05-19 by title only was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #05-19 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ordinance #05-19 as an emergency was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ordinance #05-19 adopted as an emergency.
Mayor Apking presented Ordinance #05-20, ORDINANCE ADOPTING SECTION 618.19 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF EVENDALE PROHIBITING THE KEEPING OF DANGEROUS WILD ANIMALS. Mr. Vonderhaar suggested that cats running at large in the Village should be included in the Ordinance. Mr. Schaefer’s concern was to include pet stores in Evendale to prohibit sales of these animals as well. Mr. Albrinck suggested that wording “specifically but not limited to…” be added to the Ordinance to make it more inclusive. This is an important ordinance because we do not want to deal with it after the fact. It was suggested that council members express their concerns to Tim Burke or Jack Cameron so that Ordinance #05-21 can be amended. A motion to read Ordinance #05-20 by title only was made by Mr. Vonderhaar, seconded by Mr.
Puthoff and unanimously approved on roll call. Mayor Apking declared this a First Reading of Ordinance #05-20.
Mayor Apking presented Ordinance #05-21, ORDINANCE AUTHORIZING MAYOR TO HIRE PART-TIME AND SEASONAL EMPLOYEES AND SETTING PAY RATES AND DECLARING AN EMERGENCY. A motion to read Ordinance #05-21 by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #05-21 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ordinance #05-21 as an emergency was made by Mr. Albrinck, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ordinance #05-21 adopted as an emergency.
Mayor Apking presented Ordinance #05-22, ORDINANCE AUTHORIZING MAYOR TO HIRE PART-TIME AND SEASONAL EMPLOYEES AND SETTING PAY RATES AND DECLARING AN EMERGENCY. Mr. Puthoff recused himself from the vote. Mrs. Smiley-Robertson expressed a concern that the two ordinances #05-21 and #05-22 have the same title. It was determined that the numbers of the ordinances distinguish the two as different ordinances. A motion to read Ordinance #05-22 by title only was made by Mr. Vonderhaar, seconded by Mrs. Hartman and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #05-22 was made by Mrs. Smiley-Robertson, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ordinance #05-22 as an emergency was made by Mr. Albrinck seconded by Mr. Vonderhaar and unanimously approved on roll
call. Mayor Apking declared Ordinance #-05-22 adopted as an emergency.
Mayor Apking presented Ordinance #05-23, ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH CITIZENS BANK AND LYNK SYSTEMS, INC. TO PROVIDE CERTAIN CREDIT CARD SERVICES TO THE VILLAGE AND DECLARING AN EMERGENCY. Mayor Apking stated that we are changing to a different company for credit cards. A motion to read Ordinance #05-23 by title only was made by Mr. Albrinck, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #05-23 was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Ordinance #05-23 as an emergency was made by Mrs. Hartman, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Ordinance #05-23 adopted as an emergency.
Mayor Apking presented Resolution #05-07, RESOLUTION ADOPTING A VILLAGE OF EVENDALE FIXED ASSET POLICY AND DECLARING AN EMERGENCY. A motion to read Resolution #05-07 by title only was made by Mrs. Smiley-Robertson, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Resolution #05-07 was made by Mr. Vonderhaar, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Resolution #05-07 as an emergency was made by Mrs. Hartman, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Resolution #05-07 adopted as an emergency.
Other Items included:
Jeff Ficke spoke on the Trosset Property located on Glendale-Milford Road which includes a three bedroom house and a wild flower sanctuary. The Nature Center owns the property and wants to transfer the property to the Gorman Heritage Farm. There is discussion on propagating the flowers from the Trosset property to Gorman Heritage Farm because of accessibility issues on Glendale-Milford Road. There are deed restrictions on both the Trosset Property and the Gorman Farm property. Weeds will easily choke out the wild flowers. Stan Trosset stressed his concern over the need for attention and expertise to maintain the wildflowers. Mike and Carol Trosset have engaged wild flower organizations in the area to care for the flowers. If the property is acquired by Gorman Farm, the Village would need to support it in the way of closing costs, some
Village Solicitor time involved and rededication of the wildflowers at the farm.
Mrs. Hartman announced that there is a campaign going on to collect hazardous waste such as old paint, automotive oil, etc. Information on where to dispose of hazardous waste can be found at www.hcdoes.org.
There being no other business to come before Council, a motion to adjourn was made by Mr. Vonderhaar, seconded by Mr. Schaefer and unanimously approved on roll call. Council adjourned at 8:25 pm.
_______________________
Mayor
Attest:
__________________________
Village Clerk
| 
